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Item No.: 9 Date: February 26, 2018
<br />Item Description: 2018 Road Maintenance Project - Approval to Solicit Bids
<br />Presenter: Adam Edwards Agenda Public Works Director/
<br />Public Works Director/City Engineer Section: City Engineer Report
<br />1. Purpose. The purpose of this action item is to update the Council on the designs for the 2018 Street
<br />Maintenance Projects and authorize the solicitation of bids for the project.
<br />2. Background. At the March 22"d, 2017 Council Work Session the Council provided guidance on a
<br />way forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At
<br />the April 24'x', 2018 council meeting, council provided direction to staff on roads to include in 2018 Street
<br />Maintenance Project. On June 23rd, 2017 the Mayor requested the city Engineer look at realigning the
<br />northern end of Linden Lane to remove long standing encroachments and improving drainage. On July
<br />24'x', 2017 the Council approved the engineering and design for the selected roads. City staff and Bolton
<br />and Menk then conducted surveying, assessments and prepared draft designs for the subject roads. Draft
<br />plans were shared with residents at the open house on December 13", 2017. The onsite assessments and
<br />feedback for residents resulted in additional planning to address stormwater issues on several of the roads.
<br />The draft plans and bid packet is now ready for bid solicitation.
<br />3. Scope of Work. The project consist of the reclamation and or mill and overlay of the bituminous
<br />pavement, select subgrade corrections, and the replacement / improvement of the associated stormwater
<br />systems Forest Arms Lane, the Wildhurst Trail Network, Vine Place, Lyric Avenue (Livingston to
<br />Blaine), Minnetonka Avenue, and West Lafayette. Also include is the realignment of Linden Lane and
<br />the replacement of the water main that runs underneath west Lafayette Rd.
<br />4. Cost. The estimated cost based on the engineer's estimate is shown in the table below. This estimate
<br />is based on the results of soils analysis, resident feedback and detailed design. The estimate is an increase
<br />from the planning level estimates of the CIP. Increases in the pavement are primarily attributable to
<br />increases in the amount of subgrade work required to address poor soils. Increases in the stormwater
<br />estimates are primarily due to drainage issue on Wildhurst Lane.
<br />5. Funding. Funding for the project will come from a combination of the pavement management fund,
<br />Stormwater Fund, Water fund and Sewer fund. There is insufficient funding available in the pavement
<br />Prepared By: Reviewed By:, ` Approved By: -196Z
<br />Engineer's Estimate
<br />City Streets
<br />Pavement
<br />Storm
<br />Utilities
<br />Total
<br />Forest Arm Lane
<br />$ 367,107
<br />$
<br />77,640
<br />$
<br />11,300
<br />$
<br />456,047
<br />Wildhurst Trail (includes Forest Lake
<br />Landing)
<br />$ 366,356
<br />$ 244,475
<br />$
<br />5,250
<br />$
<br />616,081
<br />Vine Place
<br />$ 18,003
<br />$
<br />-
<br />$
<br />3,000
<br />$
<br />21,003
<br />West Lafayette (Shadywood to end)
<br />$ 216,680
<br />$
<br />24,275
<br />$
<br />250,290
<br />$
<br />491,245
<br />Lyric Avenue (Livingston to Blaine)
<br />$ 37,085
<br />$
<br />3,000
<br />$
<br />3,750
<br />$
<br />43,835
<br />Minnetonka Highlands Lane
<br />$ 59,900
<br />$
<br />17,975
<br />$
<br />750
<br />$
<br />78,625
<br />Linden Lane
<br />$ 9,634
<br />$
<br />3,250
<br />$
<br />-
<br />$
<br />12,884
<br />Engineering Desi
<br />$ 90,822
<br />$
<br />21,441
<br />$
<br />21,737
<br />$
<br />134,000
<br />Engineering Construction Services
<br />$ 107,477
<br />$
<br />37,062
<br />$
<br />27,434
<br />$
<br />171,972
<br />Total
<br />$ 1,273,064
<br />$ 429,117
<br />$ 323,511
<br />$ 2,025,692
<br />5. Funding. Funding for the project will come from a combination of the pavement management fund,
<br />Stormwater Fund, Water fund and Sewer fund. There is insufficient funding available in the pavement
<br />Prepared By: Reviewed By:, ` Approved By: -196Z
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