04-23-2018 Council Packet - Laserfiche WebLink

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Item No.: 11 Item Description: Leaf Street Project —Award Date: April 23, 2018 Presenter: Adam Edwards Agenda Consent Agenda Public Works Director/City Engineer Section: 1. Purpose. The purpose of this action item is to award the contract for the Leaf Street Project. 2. Background. At the March 22nd, 2017 Council Work Session the Council provided guidance on a way forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At the April 24th, 2018 council meeting, council provided direction to staff on roads to include in 2018 Street Maintenance Project which included Leaf Street. On July 24th, 2017 the Council approved the engineering and design for the selected roads. City staff and Bolton and Menk then conducted surveying, assessments and prepared draft designs for the subject roads. Draft plans were shared with residents at the open house on December 13th, 2017. The draft plan and bid packet was approved for solicitation on February 26r''. Bids were received on April 11'. 3. Scope of Work. The project consist of the mill and overlay of the bituminous pavement, select subgrade corrections, and the replacement of the associated stormwater systems on Leaf Street. 4. Cost. The city received seven bids. The bid summary is at Exhibit A. The low bid is for $138,494.40 from Park Construction. Who Work Cost Status Bolton &Menk, Inc Design and Bid Engineering Construction Oversight $ 20,000 Not to exceed Park Construction Reclamation and Resurfacing of $ 138,494 Pending award Bolton &Menk, Inc Construction Oversight Included in 2019 I Streets Proposal Not to exceed TOTAL $ 158,494 $ 158,494 5. Funding. Funding for the project will come from a combination of the Municipal State Aid (MSA) fund, stormwater fund, water fund and sewer fund. Fund Engr Estimate As bid Estimated EOY 2018 Fund Balance MSA $ 198,550 $ 143,457 $ 0 Stormwater $ 13,250 $ 8,846 $ 1,410,101 Sewer and Water $ 10,000 $ 6,192 $ 2,440,474 Total $ 221,800 $ 158,494 * Assumes OCB project uses all available MSA Funds plus 5 years pull forward. 6. Timing. Open Bids/ Award.................................................................................................. April, 2018 Construction..................................................................... Summer 2018 7. Staff Recommendation. Staff recommends award of the contract to Park Construction in the amount of $138,494.40. COUNCIL ACTION REQUESTED Move to award the Leaf Street contract to Park Construction in the amount of $138,494.40. Exhibits Exhibit A. Bid Tab Prepared By: �+ Reviewed By Approved By: -TV