04-23-2018 Council Packet - Laserfiche WebLink

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Item No.: 17 Date: April 23rd, 2018 Item Description: 2018 Road Maintenance Project- Award Presenter: Adam Edwards Agenda Public Works Director/ Public Works Director/City Engineer Section: City Engineer's Report 1. Purpose. The purpose of this action item is to award the contract for the 2018 Street Maintenance Project. 2. Background. At the March 22nd, 2017 Council Work Session the Council provided guidance on a way forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At the April 24', 2018 council meeting, council provided direction to staff on roads to include in 2018 Street Maintenance Project. On June 23rd, 2017 the Mayor requested the City Engineer look at realigning the northern end of Linden Lane to remove long standing encroachments and improving drainage. On July 24th, 2017 the Council approved the engineering and design for the selected roads. City staff and Bolton and Menk then conducted surveying, assessments and prepared draft designs for the subject roads. Draft plans were shared with residents at the open house on December 131, 2017. The onsite assessments and feedback from residents resulted in additional planning to address stormwater issues on several of the roads. The Council approved solicitation for bid at the end of February. Since the engineer estimates for the projects were higher than the projected fund availability for street projects, the bid was broken in to two parts. Forest Arms Lane be listed as a bid alternate (Part B) during the solicitation process. The other roads are the base (Part A) of the bid. 3. Scope of Work. The project consists of the reclamation and or mill and overlay of the bituminous pavement, select subgrade corrections, and the replacement / improvement of the associated stormwater systems for the Wildhurst Trail Network, Vine Place, Lyric Avenue (Livingston to Blaine), Minnetonka Highlands, and West Lafayette. Also included is the realignment of Linden Lane and the replacement of the water main that runs underneath West Lafayette Rd. 4. Cost. The city received four bids. The Bid Summary is at Exhibit A. Due to funding constraints Staff is recommending only awarding Bid Part A. The low bid is for $1,209,357.00 is from Park Construction. In addition to the construction cost, Bolton and Menk provided an estimate for construction oversight. (Exhibit B) Who Work Cost Status Bolton &Menk, Inc Design and Bid Engineering Construction Oversight $ 134,000 Not to exceed Park Construction Reclamation and Resurfacing of $1,209,357 Pending award Bolton &Menk, Inc Construction Oversight (Includes Leaf Street which is a separate award item) $ 283,000 Not to exceed TOTAL $ 1,626,357 5. Funding. Funding for the project will come from a combination of the pavement management fund, stormwater fund, water fund and sewer fund. Fund Engr Estimate As bid Estimated EOY 2018 Fund Balance Pavement Fund $ 853,537 $ 976,070 $ 18,930 Stormwater $ 357,570 $ 369,015 $ 1,410,101 Prepared By:,! Reviewed By: Approved By: