11-13-2018 Council Packet - Laserfiche WebLink

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AGENDA ITEM Prepared By: Reviewed By: Approved By: DJR 1. Purpose. The purpose of this item is to gain council approval of the plan the construction of an ice rink at Crystal Bay Park and any initial guidance on further improvements of the same in the 2019 construction season. 2. Background. At the October 22nd Council Work Session the City Council provided guidance for the installation of an ice rink at Crystal Bay Park. Council intent was for an ice rink to be installed in time for the 2018-19 winter season. The Council also indicated a desire to see additional improvements made to the rink for the following winter to include lighting. Due to the time constraints with completing an ice rink before the winter freeze, staff initiated elements of the plan that fall below the staff approval threshold. The Park Commission reviewed the plan at their November 5th Park Commission meeting. The Commission did endorse the provision of an ice rink at the park but expressed concern about not being consulted on the project and not having time to fully develop a comprehensive plan. 3. Project Scope. Establish and municipal outdoor ice rink at Crystal Bay Park. 2018- Prepare site, install ice rink kit, flood and maintain the ice. 2019- Improve Ice rink site, establish on site water source, and provide lighting. Site layout is at Exhibit A. 4. Cost. The cost for the necessary improvements to establish and maintain a rink for the 2018/19 season is $10,528. The estimated cost to make addition improvements in 2019 and procure the necessary maintenance equipment brings the project to approximate $35,258. A cost breakdown is at Exhibit B. 5. Funding. The project and equipment will be funded from the Parks Fund and the maintenance of the ice rinks form the Parks Operating Budget. 6. Other Impacts. Based on the guidance Staff adjusted the Parks CIP to reflect projects at Crystal Bay Park and Casco Point Ice Rink for 2019 for ice rink improvements and the addition of an ice surfacing piece of equipment to maintain the ice sheets. 7. Staff Recommendation. I recommend the Council approve the proposed improvements identified for 2018 and then direct Staff and the Parks Commission to develop a plan for City ice rinks to include improvements at the existing rinks. COUNCIL ACTION REQUESTED 1. Motion to approve the establishment of an Ice rink at Crystal Bay Park for the 2018/19 season. 2. Motion to direct Staff and the Parks Commission to develop a plan for city ice rink to include improvements at the existing rinks. Exhibits A. Site Layout B. Cost Estimate Item No.: 13 Date: November 13, 2018 Item Description: Crystal Bay Park Ice Rink Presenter: Adam T. Edwards, P.E. Dir, Public Works/City Engineer Agenda Section: Public Works and Engineering