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AGENDA ITEM <br />Prepared By: Reviewed By: Approved By: DJR <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is to gain council approval of the Water Meter <br />Replacement Plan prior to soliciting proposals. <br /> <br />2. Background. The city’s existing meter reading system was installed in 2003. The life expectancy of <br />the batteries within the meter transmitter unit (MTU) within the system is 15-20 years. The city is already <br />experiencing increasing numbers of battery failures which is making collection of data for water billing <br />purposes more difficult. Additionally as mechanical meters age they begin to underreport. By the time <br />they reach the end of their life meter under report by an average of 10%. Since the City’s last meter <br />swap out, meter technology and associated hardware and software has developed significantly. New <br />solid state meters retain their accuracy throughout their life (20 years) and the newer radio transmitters, <br />receivers and software allow for more efficient meter reading and integration with billing software. New <br />transmitters and receivers will facilitate monthly meter readings. Currently the city reads and bills <br />quarterly. <br /> <br />3. Project Scope. This project changes out the city’s water meters (Approx. 1100). The total project is <br />planned over a 5 year period. The project also includes meter reading hardware and software upgrades. <br /> <br />4. Cost. The estimated cost for the meter change out is $400,000. <br /> <br />5. Funding. This project will be funded through the Water Enterprise Fund. The Capital Improvement <br />Plan (CIP) programmed $90,000/ year for 5 years. <br /> <br />6. Staff Recommendation. I recommend that council approve the meter replacement plan and direct <br />staff to solicit bids. <br /> <br />COUNCIL ACTION REQUESTED <br />Motion to approve the water meter replacement plan and authorize the solicitation of bids. <br /> <br /> <br />Exhibits <br />A. Request for Proposal <br />Item No.: 8 Date: January 28, 2019 <br />Item Description: Water Meter Replacement Plan <br />Presenter: Adam Edwards <br />City Engineer/Director of Public Works <br />Agenda <br />Section: <br />Consent Agenda