04-22-2019 Council Packet - Laserfiche WebLink

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Page | 12 3. Once a draft contract has been successfully negotiated, City staff will present its recommendations to City Council. The City Council may then award the contract and authorize staff to execute it. 4. The new recycling contract will commence on September 30, 2020, unless an alternate commencement date is mutually agreed upon by the contractor and the City. C. Selection of the firms to be considered shall be based upon, but not limited to, the following criteria: 1. The firm’s approach to and understanding of the Scope of Work. 2. Strength of qualifications of contractor related to the particular needs of the City. Qualifications will include, but not be limited to, the proven capacities of the contractor (and, if any, subcontractor) to meet the operation requirements of the City. 3. The firm’s experience with similar contracts and clients. 4. The experience and qualifications of the proposed staff in providing similar services. 5. The extent of involvement by key personnel. 6. The extent to which previous clients have found the firm’s services acceptable. 7. Previous City experience with the proposing firm, if any. 8. The price of the recycling services. D. Terms and Conditions 1. The City of Orono reserves the right to cancel or amend the Request for Proposals at any time. The City of Orono reserves the right to determine the successful respondent. The City of Orono reserves the right to reject any or all bids. 2. The City of Orono will not be liable for any costs incurred by the firm responding to this request. 3. The contractor shall not assign any interest in this proposal and shall not transfer any interest in the same without the prior written consent of the City of Orono. 4. For the purposes of the Agreement for Services, the contractor shall be deemed to be an independent contractor, and not an employee of the City. Any and all agents, servants, or employees of the firm or other persons, while engaged in the performance of any work or services required to be performed by the City of Orono under the Agreement, shall not be considered employees of the City of Orono and any and all actions which arise as a consequence of any act or omission on the part of the firm, its agents, servants, employees or other persons shall in no way be the obligation or responsibility of the City of Orono. 5. No official or employee of the City of Orono who exercises any responsibilities in the review, approval or carrying out of the proposal shall participate in any decision which affects his or her direct or indirect personal or financial interest.