01-04-1993 Council Mintes Special Meeting

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• MINUTES OF A SPECIAL ORONO COUNCIL MEETING HELD JANUARY 4, 1993 Boarman noted the I -3 detention area cost the City an additional $135,000 to $150,000. Mayor Callahan suggested meeting with the Police Chief and indicate to him the need to monitor the economic situation pertaining to the facility. Kelley asked if it is to be the policy of the City to allow usage of the facility by other jurisdictions. Mayor Callahan noted that is not the current policy, but understood that the City was actively going to pursue that option. Kelley suggested informing the Police Chief that the current policy is not to allow other communities to use the facilities. Hurr asked how strict the 4 hour regulation is enforced. Boarman stated there may be some flexibility to that rating. Hurr asked what additional expense was incurred to provide a 72 • hour facility. Boarman noted the only additional cost was for the windows. Hurr asked who signs change orders. Moorse noted they are signed by the Mayor after Council approval. Jabbour indicated he has not heard of any change orders since September 28th. Davies noted they are behind on the paper work dealing with change orders, but all changes have been approved by the Council. He noted the Council will soon be receiving the documents regarding those. Jabbour felt some change orders have been brought to the Council after the work has been done. He suggested staff review with the City Attorney the procedures they are following regarding the responsibility of the HRA Board and the Council. Hurr asked whose obligation it is to ensure the contract includes all necessary items. Davies responded it is his responsibility to write the contract to include the scope of the project. He noted in some cases an item • may have been omitted from the drawings or there may have been a mis- interpretation which resulted in change orders, but have not 3