01-03-2017 Park Commission Packet

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MINUTES OF THE ORONO PARK COMMISSION MEETING Monday, November 7, 2016 6:30 o'clock p.m. Brenda Johnson moved, Pesek seconded, to approve the Park Commission's 2017 Priorities and the remainder of the 2016 initiatives. VOTE: Ayes 6, Nays 0. STAFF REPORTS 3. PARK CAPITAL 1."ROVEMENT PLAN Edwards noted this document should read budget and capital improvement plan. Edwards stated the purpose of this item is to provide the Park Commission with an update of the 2017 budget and to provide an opportunity to comment on the Capital Improvement Plan and budget. The plan is revised annually and submitted for approval to the City Council. Edwards noted there are some minor changes with regard to labor rates, but the other items remain the same. Edwards stated the line that appears to show the budget increasing by 400 percent under building maintenance and supplies is an error and that it should be $7,600 this year and $7,600 in 2017. The total budget for 2016 was $108,120 and the proposed 2017 budget is $116,729.20, which is an increase of $8,609.20 or 4.56 percent. Edwards noted the Parks Capital Improvement Plan goes out until 2029. Edwards stated the focus time period is really the next five years, and that the further out in time the CIP goes, the more likely there will be errors in the costs. The recurring items include replacement of park equipment and replacement of docks at lake access points. Other items added last year include major rebuilds or reconstruction/rehabilitation of trails. The first trail improvement was done in 2016, with three more trails added to the CIP. Those include Ferndale Road, Willow Drive, and the County Road 6 trail. At the present time there are no named parks for trail construction but those can be added to the Capital Improvement Plan once they are identified. Meyers asked what the Antoine Park playground border is. Edwards indicated that was added this year and what is being proposed is to replace the playground surface and border. Meyers commented he does not like the little stones at any of the parks and that he would prefer they be replaced with wood chips. Meyers stated the stones tend to get in the grass and children will throw them at each other. Edwards noted wood chips are cheaper and softer. Meyers suggested removing the stones and replacing them with wood chips. Bryce Johnson asked which items are considered to fall under the Park Dedication Fund. Johnson stated it appears some are on the edge of being included under park maintenance. Edwards stated the trail rehabilitations have to be differentiated between routine maintenance and reconstruction. Pesek asked what maintenance would consist of Page 3 of 13