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R N� <br />PARK COMMISSION AGENDA ITEM <br />Item No.: yZ <br />Item Description: Saga Hills Improvement Plan Update <br />Date: September 5`h, 2017 <br />Presenter: Adam T. Edwards, P.E. Agenda Section: Chairman's Report <br />Dir, Public Works/City Engineer <br />1. Purpose. The purpose of this item is to provide an update to the Commission on the Saga Hills <br />Improvement Project. <br />2. Background. The Park Commission identified Saga Hills as a focus park for 2016 and 2017. After <br />engagements with the local residents and historical research the Saga Hills subcommittee recommended a <br />set of improvements for the park. The improvements were reviewed and discussed at the February Park <br />Commission Work Session. At the March 3rd, 2017 meeting the Park Commission voted 7-0 to forward <br />the project to the City Council for approval. At the March 131" City Council meeting the Council <br />approved the project and solicitation of quotes for the project. Staff solicited quotes and at the April 101h <br />meeting Council approved the low quote from Minnesota Native landscapes for $19,597.50 to perform <br />the tree clearing and revegetation of 4.5 acres of hill top. The contractor has completed the initial tree <br />clearing and first round of invasive species spraying. Further prep will continue through the fall so that <br />they can seed the site in the spring. Public Works as trimmed trees around the parking lot and trails, <br />installed signs and procured stone benches. Additional tree trimming and removal will occur this fall. <br />3. Scope of Work. The scope of work for the improvement project includes clearing trees from & <br />planting the hilltop area with native grasses; clearing the trail pathways & around parking lot; installing <br />trail & information signs; and installing trail gates. See Exhibit A for plans. <br />4. Cost. The budget for the project is $36,780. <br />5. Funding. The project is being funded from the Park Fund. <br />6. Timeline / Status. <br />What <br />Who <br />When <br />Approval of the plan <br />City Council <br />March 13' <br />Requests for proposal for clearing and planting items <br />Public Works <br />March <br />Approval of contract for clearing and planting item <br />City Council <br />Aril 10 s <br />Trail and Parking Lot clearing <br />STS / Volunteers <br />March -Ma <br />Install Signs <br />Public Works <br />May <br />Clear and plant hill top <br />Minnesota Native <br />Landscapes <br />May 2017 -May <br />2018 <br />COMMISION ACTION REQUESTED <br />Information only. <br />Exhibits <br />A. Saga Hills Plan <br />Prepared By: Reviewed By: Approved By: <br />