05-05-2014 Park Commission Packet

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Donations - CITY OF BEMIDJI Page 2 of 3 Return to Too Park Naming Opportunities Naming of a park as a memorial may be submitted to the Director of Parks and Recreation Department (Please refer to the Parks and Recreation Department Facilities Naming Policy). Amenity donation opportunities are outlined in detail below. Return to Too Memorial Tree Donations. The Parks and Recreation Department will accept trees donated by the public for gifts and memorials to be planted In appropriate locations In the parks for a fee. The following. guidelines will apply: • Tree species must be approved by Parks and Recreation Department In advance. • Tree caliper must be at least 2" for deciduous trees, • Tree height must be at least 5' for evergreens. = Plaques will be included as pan of the memorial tree donation program with design placement and language to be approved in advance by Parks and Recreation Department. The memorial plaque will be provided and paid for by the donor. In Instances where trees do not survive, tree replacements will be provided if park Department staff planted the tree, Replacement trees may or may not be of the same variety as that of the original donation. The Bemidji Parks and Recreation Department will consider special park location requests with the final location to be determined by the Department, = Requests may be made at any time of the year and will be considered for the following spring or fall planting. Ashes of deceased loved ones may be planted with the tree at the time of planting. Tree Planting Process: Trees can be purchased from a local tree nursery or business as long as they meet size qualifications and quality as determined by Bemidji Parks and Recreation Department. Donors must pay the business for the cost of the tree and delivery cost to the Public Works Facility. A planting and maintenance fee of $75 will be charged by Bemidji Parks and Recreation Department. Tree Replacement/Future Plantings Program: If a donorwlshes to remember a loved one by replacing a tree or shrub that did not survive in the park system or by assisting the Department with future plantings at locations determined by the park Department, they are encouraged to make a donation to the tree replacement/future plantings program through the Bemidji Parks and Recreation Department. These donations will beused, on an as needed basis, to replace and plant trees enhancing the beauty of our park system and our city. A minimum donation amount of $125 will be accepted for this purpose. Return to Too Park and Other Amenity Donations Theprogram of donating benches and other park amenities, such as picnic tables, give citizens the opportunity to assist the Parks and Recreation Department In maintaining, replacing or adding to park amenilieso as well as the opportunity to recognize someone or thing through Installation/renovation of a parkamenity and placement of a recognition plaque In a park. The following guidelines will apply: Although suggestions will be considered for a particular location, placement of park amenities in the park system must meet the pian and requirements of the particular park and the Department. Final decisions as to location will be determined by the Bemidji Parks and Recreation Department. BemidjiParksand Recreation staff will Identify existing benches and other site furniture which would be desirable to replace with a memorial bench or other amenity. Donors will be encouraged to provide replacement amenities at these locations. Gift contributions for benches and other amenities will be of the amount listed in the Parks and Recreation fee schedule which is available by contacting the Parks Department. The memorial fee will Include the bench, picnic table or other amenity, Installation, a len year maintenance plan and administrative costs of the program. Park amenities will be accepted on the basis that they will be maintained for ten years in their original location, or in an area near their original location. After 10 years, the amenity may be removed or relocated pending redevelopment of the park site. Small plaques may be included on the bench with design, placement and language to be approved by the park Department. All park amenities will be constructed of materials selected by the Bemidji Parks and Recreation Department to meet the design and maintenance considerations of the department. Return to Toe Tree, Bench and Other Park Amenity Donation Process Donation Process Please submit an application to Bemidji Parks and Recreation Department outlining your donating request including ideas as to location. We encourage donors to consider placement of park amenities where an existing bench/amenity is scheduled to be replaced. Staff will respond to your application with information as to available donation opportunities in your desired location or alternate locations. For all memorial donations, staff will inform the donor of the scheduled planting or installation time and location In order to offer an opportunity for the donor to be present during the planting or installation. Families and friends are welcome to hold a dedication ceremony for the person being memorialized. Ashes of deceased loved ones may be planted with-the—tree at the time of planting. We will consider the request in conjunction with park construction and renovation plans.. If the donation request falls within a current park site concept plan process, approval of the Parks and littp://www.ci,bemidji.liui.us/index.asp?Type=B_LIST&SEC=%7BFOAA670A-9AD5-4E14-A7F1-00607BA5D569%7D 4/29/2014